Negotiation Email Template

Proposal for [Deal Type] — [Your Company] x [Their Company]

Hi [Name],

Thank you for the opportunity to discuss [deal type — e.g., our consulting engagement, the vendor agreement, the partnership terms]. I've reviewed [the proposal / the terms / the current agreement] and would like to share our perspective on a few key areas.

After careful consideration, here's where we stand on the core terms:

• [Term 1 — e.g., Pricing]: We're proposing [your number] based on [market data / scope / value delivered]. This reflects [justification].

• [Term 2 — e.g., Timeline]: We can commit to [your timeline] for [scope item], with [milestone details].

• [Term 3 — e.g., Payment Terms]: We'd prefer [your payment terms — e.g., net-30, 50% upfront, milestone-based].

• [Term 4 — e.g., Scope]: The scope would include [items], with any changes handled through a formal change-order process.

We're committed to finding terms that work for both sides. We value this relationship and believe there's a strong alignment between what we each bring to the table. I'd welcome the chance to discuss these points further and find common ground.

Could we schedule [a call / a meeting] this week to discuss? I'm available [times].

Looking forward to your thoughts.

Best,
[Your Name]
[Your Title]
[Your Company]